Create a form with Microsoft Forms (2023)

Tip: Learn moreabout Microsoft Forms or get startedright away and createa survey, quiz, or poll.Want more advanced branding, question types, and data analysis? Try Dynamics 365 Customer Voice.

With Microsoft Forms, you can create surveys, quizzes, and polls, and easily see results as they come in.

Note:Creatinga quiz? Start here.

WebOneDrive for work or schoolExcel for the webOneNote for the web

Start a new form

  1. Go toMicrosoft Forms with your Microsoft 365 school credentials, Microsoft 365 work credentials, or Microsoft account (Hotmail, Live, or Outlook.com).

    Note:You can also log in to Office.com, look for the Microsoft 365 icons on the left, and then select Forms.

  2. Select Create a form with Microsoft Forms (1)New Form.

  3. Title your formand, if you want, a description of it.

    Note:Form titles can have up to 90 characters. Descriptions can have up to 1,000 characters.

    Note:Your form is saved automatically while you create it.

    (Video) How to use Microsoft Forms

Add questions

  1. Select Create a form with Microsoft Forms (2)Add new to add a new question to your form.

  2. Choose what kind of question you want to add, such asChoice, Text, Rating, or Date question types. SelectMore question types Create a form with Microsoft Forms (3) forRanking, Likert, File upload, or Net Promoter Score® question types. To organize sections for your questions, selectSection.

    Tip:You can also format your text. Highlight a word or words in yourtitle or questions, and then choose any of the following:Bold(keyboard shortcut -CTRL/Cmd+B),Italic(keyboard shortcut -CTRL/Cmd+I),Underline(keyboard shortcut -CTRL/Cmd+U),Font color,Font size,Numbering, orBullets.

    Important:If you delete a question, it will be permanently deleted along with any response data that's been collected for it. Learn more.

Preview your form

  1. On a computer, select Create a form with Microsoft Forms (4)Previewto see how your form will look. On a mobile device select Create a form with Microsoft Forms (5)to see how your form will look.

  2. Totest out your form, answer the questions in Preview mode, and then selectSubmit.

  3. To keep editing your form, select Back.

Start a new form

  1. Sign in to Microsoft 365 with your school or work credentials.

  2. Select Create a form with Microsoft Forms (6)New> Forms for Excel.

    Note: Forms for Excel is only available for OneDrive for work or school and new team sites connected with Microsoft 365 Groups. Learn more about Microsoft 365 groups.

  3. Enter a name for your form, and then selectCreate.A new tab for Microsoft Forms will open in your web browser.

    Note:Form titles can have up to 90 characters. Descriptions can have up to 1,000 characters.

    Note:Your form is saved automatically while you create it.

Add questions

  1. Select Create a form with Microsoft Forms (7)Add new to add a new question to your form.

  2. Choose what kind of question you want to add, such asChoice, Text, Rating, or Date question types. SelectMore question types Create a form with Microsoft Forms (8) forRanking, Likert, File upload, or Net Promoter Score® question types. To organize sections for your questions, selectSection.

    (Video) How to Create a Form with Microsoft Forms

    Tip:You can also format your text. Highlight a word or words in yourtitle or questions, and then choose any of the following:Bold(keyboard shortcut -CTRL/Cmd+B),Italic(keyboard shortcut -CTRL/Cmd+I),Underline(keyboard shortcut -CTRL/Cmd+U),Font color,Font size,Numbering, orBullets.

    Important:If you delete a question, it will be permanently deleted along with any response data that's been collected for it. Learn more.

Preview your form

  1. Select Create a form with Microsoft Forms (9)Previewto see how your form will look.

  2. Totest out your form, answer the questions in Preview mode, and then selectSubmit.

  3. To keep editing your form, select Back.

Start a new form

  1. Sign in to Microsoft 365 with your school or work credentials.

  2. Open the Excel workbook in which you want to insert a form.

  3. SelectInsert > Forms > Create a form with Microsoft Forms (10)New Form.

    Note:To enable the Forms button, make sure your Excel workbook is stored in OneDrive for work or school. Also note that Forms for Excel is only available for OneDrive for work or school and new team sites connected with Microsoft 365 Groups. Learn more about Microsoft365 groups.

  4. A new tab for Microsoft Forms will open in your web browser.

  5. Select the placeholder default title and change with your own. If you want, also add a description.

    Note:Form titles can have up to 90 characters. Descriptions can have up to 1,000 characters.

    Note:Your form is saved automatically while you create it.

Add questions

  1. Select Create a form with Microsoft Forms (11)Add new to add a new question to your form.

  2. Choose what kind of question you want to add, such asChoice, Text, Rating, or Date question types. SelectMore question types Create a form with Microsoft Forms (12) forRanking, Likert, File upload, or Net Promoter Score® question types. To organize sections for your questions, selectSection.

    (Video) Create a form in Microsoft Forms

    Tip:You can also format your text. Highlight a word or words in yourtitle or questions, and then choose any of the following:Bold(keyboard shortcut -CTRL/Cmd+B),Italic(keyboard shortcut -CTRL/Cmd+I),Underline(keyboard shortcut -CTRL/Cmd+U),Font color,Font size,Numbering, orBullets.

    Important:If you delete a question, it will be permanently deleted along with any response data that's been collected for it. Learn more.

Preview your form

  1. SelectPreviewto see how your form will look on a Computer or Mobile device.

  2. Totest out your form, answer the questions in Preview mode, and then selectSubmit.

  3. To keep editing your form, select Back.

Start a new form

  1. Sign in to Microsoft 365 with your school account.

    Note:This feature only applies to Class or Staff Notebooks for Office 365 Education users. Learn more about OneNote Class Notebook and OneNote Staff Notebook.

  2. Open the OneNote notebook in which you want to insert a form.

  3. On the Insert tab, select Forms.

    Note:The Forms button is only available for Office 365 Education users. To access Forms in OneNote for the web, please sign in with your school account.

  4. A Forms for OneNote panel will open and dock on the right side of your OneNote notebook.

  5. Under My Forms, select Create a form with Microsoft Forms (13)New Form.

  6. A new tab for Microsoft Forms will open in your web browser.

  7. Select the placeholder default title and update it with your own. If you want, also add a description.

    (Video) Properly Create Surveys with Microsoft Forms & Export to Excel

    Note:Form titles can have up to 90 characters. Descriptions can have up to 1,000 characters.

    Note:Your form is saved automatically while you create it.

Add questions

  1. Select Create a form with Microsoft Forms (14)Add new to add a new question to your form.

  2. Choose what kind of question you want to add, such asChoice, Text, Rating, or Date question types. SelectMore question types Create a form with Microsoft Forms (15) forRanking, Likert, File upload, or Net Promoter Score® question types. To organize sections for your questions, selectSection.

    Tip:You can also format your text. Highlight a word or words in yourtitle or questions, and then choose any of the following:Bold(keyboard shortcut -CTRL/Cmd+B),Italic(keyboard shortcut -CTRL/Cmd+I),Underline(keyboard shortcut -CTRL/Cmd+U),Font color,Font size,Numbering, orBullets.

    Important:If you delete a question, it will be permanently deleted along with any response data that's been collected for it. Learn more.

Preview your form

  1. SelectPreviewto see how your form will look on a Computer or Mobile device.

  2. Totest out your form, answer the questions in Preview mode, and then selectSubmit.

  3. To keep editing your form, select Back.

Your newly created form will appear at the top of your My forms list in theForms for OneNote panel and can be embedded into your OneNote notebook. Learn more.

More resources

Now that you have the basics down, you can also customize your form theme, add a picture to a question, create sections, use branching logic, and more.

See what else you can do with Microsoft Forms.

Feedback for Microsoft Forms

We want to hear from you! To send feedback about Microsoft Forms, go to the upper right corner of your form andselectMore form settings Create a form with Microsoft Forms (16) > Feedback.

See Also

Frequently asked questions about Microsoft Forms

Adjust your form or quiz settings in Microsoft Forms

Send your form to collect responses

(Video) Top 25 Microsoft Forms tips and tricks for 2022

Check your form results

FAQs

How do I create a fillable form in Microsoft teams? ›

Add a Forms tab to create a new form
  1. In Teams, go to the channel you want and click Add a tab .
  2. Under Tabs for your team, click Forms.
  3. In the Forms tab configuration page that opens, choose Create a shared form that your team can edit, then provide a name for your new form.

How do I create a Microsoft form to collect data? ›

How to get it done
  1. Sign in to Microsoft Forms with your Microsoft 365 work credentials.
  2. Under My Forms, select New Form.
  3. Enter a name for your form. ...
  4. Select Add Question to add a new question to a form. ...
  5. Select Preview at the top of the design window to see how your form will look on a computer or mobile device.

How do I create a fillable table in Microsoft Forms? ›

On the form template, place the cursor where you want to insert the layout table. On the Tables toolbar, click Insert, and then click Layout Table. In the Insert Table dialog box, enter the number of columns and rows that you want to include in the table.

How do I create a fillable form? ›

How to create fillable PDF files:
  1. Open Acrobat: Click on the “Tools” tab and select “Prepare Form.”
  2. Select a file or scan a document: Acrobat will automatically analyze your document and add form fields.
  3. Add new form fields: Use the top toolbar and adjust the layout using tools in the right pane.
  4. Save your fillable PDF:

Are there templates for Microsoft Forms? ›

Forms on Office Online Click this link to go to the Templates on Microsoft Office Online Web site, where you can browse for free form templates and template parts.

What Microsoft program is best for fillable forms? ›

Use the Microsoft Word Developer Tab controls like a pro. Create a fillable Word document. Customize a fillable Word document. Protect, save, and share a fillable form in Word.

What is the best app to create fillable forms? ›

Adobe Acrobat DC is one of the best fillable form creator. It supports to fill and creates PDF forms, and provides a variety of PDF tools that helps users build forms quickly and easily. You can create forms from existing PDF files, or create customized forms from scratch.

Can you make a Microsoft form editable? ›

On the Developer tab, click Design Mode, and then add/edit the controls you want.

What are the limitations of Microsoft Forms? ›

200,000 characters is the maximum allowed for total responses per form. For example, if a form contains five text questions, and the respondent has already reached the 200,000- character limit by the fourth question, they won't be able to provide a response for the fifth question.

How do I collect responses from Microsoft Forms? ›

In Microsoft Forms (https://forms.office.com), open the form or quiz. Select Collect responses. Note: If you're on the mobile site, make sure you're on the Questions tab and then press the arrow button in the center.

How to create a fillable form that will populate an Excel spreadsheet? ›

Make an Excel form.
  1. Select the Developer tab in the top menu.
  2. Under Control, select Insert and choose the form element you need.
  3. Place the element on the spreadsheet.
  4. Right-click the element and select Format Controls to change its settings.

Can I use a table as a form? ›

Structuring the form using HTML Tables: We can take the help of HTML tables to structure our forms. The <table> tag not only helps in creating desired tables but can also be used to structure our content such as forms.

How do I create a dynamic form in Microsoft? ›

Select your form from the dropdown, then add another Microsoft Forms action underneath- Get response details. Select your form for the Form Id, then select Response Id dynamic content for the Response Id.

What can you do with Microsoft Forms? ›

With Microsoft Forms, you can create surveys, quizzes, and polls, invite others to respond to it using almost any web browser or mobile device, see real-time results as they're submitted, use built-in analytics to evaluate responses, and export results to Excel for additional analysis or grading.

What is the best free program to create a fillable form? ›

Adobe Fillable Form Creator

Adobe Acrobat allows users to turn their old forms and paper documents into digital, fillable PDFs with ease. Whether it is a simple Word or Excel form, this program will let you make it smarter with digital fields.

How do I turn a fillable PDF into a fillable form? ›

Create a fillable PDF in Word with these steps.
  1. Within the Word program, select File > New Document.
  2. Create the form. Type out the necessary details of your form. ...
  3. Save as PDF. Once you're happy with your Word document, you'll need to save it as a PDF. ...
  4. Open PDF with Acrobat Reader. ...
  5. Prepare the form. ...
  6. Save your form.

Can you create a fillable form for free? ›

Open Jotform

Create a free Jotform account and build your fillable PDF form from scratch — or upload an existing PDF form to convert it into a fillable PDF in a single click.

What is the difference between a form and a template? ›

Templates are the primary data-gathering document framework created by a member of your organization. Forms are unique instances of these documents created and completed by Form Users.

Is it better to make forms in Word or Excel? ›

Word forms are often made of typographic characters that you run the risk of overwriting or displacing when you type your own characters. Text boxes provide a solution to this problem. Excel forms are typically made of controls or spreadsheet cells, which cannot be overwritten or displaced by typed characters.

Is Microsoft Forms better than Google forms? ›

“For the Q&A, Google Forms is definitely better than Microsoft Forms,” says Harper. “With its wide array of question formats and sectioning, it's easier for a user to craft their own questions thanks to this flexibility.”

Is there a Microsoft form like Google forms? ›

Yes, Microsoft has an alternative to Google Forms called Microsoft Forms. There are some great form features in Microsoft Forms. You can create surveys, quizzes, customize the forms with images, add custom fields, and export form responses directly to Excel.

How do I create a fillable form without Adobe? ›

Create a Fillable PDF Form Without Adobe
  1. Open Nitro PDF Pro.
  2. Click File and Open your document.
  3. Navigate to the Forms tab in the toolbar.
  4. Select the Text Field.
  5. Drag and drop to where you want the text field to go.
  6. To customize the field, right click and select Properties.
Sep 16, 2022

Can Google Docs create fillable form? ›

Along with generating personalized, beautiful documents, presentations and PDF, the data filled in the Google document can be stored into a spreadsheet destination. You can collaborate building Fillable Document with other users as well as publish the document as fillable form for your end users to fill data.

Does Microsoft Word have fillable forms? ›

You can create the form with the desktop version of Word with the instructions in Create a fillable form. When you save the document and reopen it in Word for the web, you'll see the changes you made.

How do I allow people to edit a Microsoft form? ›

In Microsoft Forms, open the form or quiz you want to share to collaborate. Collaborate or Duplicate . , select the Share button and proceed to the next step. Under Share to collaborate, select + Get a link to view and edit.

What are the pros and cons of Microsoft Forms? ›

Microsoft Forms Pros and Cons
Microsoft Forms – ProsMicrosoft Forms – Cons
All internal staff have automated access – Safe with no sign up/sign on for internal staff.Offline limitations – Purely web based and need internet connection to run.
4 more rows

Can Microsoft Forms be interACTIVE? ›

Creating interACTIVE Forms can often be a two-person job or more, and for that, Microsoft Forms has given creators the ability to collaborate. To share a form with your friend or colleague, simply tap on the Share button in the top right corner of the screen and select the Share option from the right menu.

How do I create a form? ›

Create a new form
  1. Choose an option: From forms.google.com, click Blank or choose a template. ...
  2. Name your form: In the top-left corner, click Untitled form or the template form name and enter a new name.
  3. (Optional) Do any of the following actions: Add a description: Under the form name, add your text.

What is Microsoft Forms and how does it work? ›

With Microsoft Forms, you can create surveys, quizzes, and polls, invite others to respond to it using almost any web browser or mobile device, see real-time results as they're submitted, use built-in analytics to evaluate responses, and export results to Excel for additional analysis or grading.

What is the best tool to create a form? ›

The 9 best online form builder apps
  • Google Forms for quickly creating powerful forms for free.
  • Microsoft Forms for analyzing form results in Excel.
  • Jotform for building a form from a template.
  • Formstack for regulated industries and advanced analytics.
  • Typeform for conversational forms.
  • Paperform for creating order forms.

How do I create a quick form? ›

To create a quick create form

In the solutions explorer, expand the entity that you want and select Forms. Select New > Quick Create Form from the toolbar. Drag any fields from the Field Explorer into the sections in the form. When you are finished, select Save and Close.

What is the difference between a quiz and a form in Microsoft Forms? ›

The difference between creating a new Form vs a new Quiz is that in Quizzes you can add answers and scores, as well as math equations, you can also provide feedback on the users selected answer - explaining why it is right or wrong.

Can Microsoft Forms allow multiple responses? ›

You can allow the responders to submit multiple responses via unchecking the One Response per person.

How many Forms can you create in Microsoft Forms? ›

Microsoft Forms users with a Microsoft account (Hotmail, Live, or Outlook.com) can create up to 200 forms and each form can receive up to 1,000 responses for paid accounts and up to 200 responses for free accounts. Learn more about form, question, response, and characters limits in Forms.

Is Microsoft Forms being discontinued? ›

Forms, which Microsoft set free for consumers in 2020, isn't going away. But on Teams, the Forms app is being replaced with a new app called "Polls" via Microsoft Forms, with a Teams-branded icon.

How do I give someone access to my Microsoft form responses? ›

Open the quiz or form you want to collaborate on. Select Share. Select More options > Collaborate or Duplicate. Select + Get a link to view and edit to generate a link you can use to invite others to add and edit content, view responses, and share with others.

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